The Little Black Book – Privacy Policy

Last updated: 8th October, 2025

1. About This Policy

This Privacy Policy explains how The Little Black Book (“we”, “our”, “us”) collects, uses, stores, and protects your personal information when you submit an application or expression of interest, engage with our services, or interact with our website and related platforms.

We are committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. Information We Collect

We collect personal information that you voluntarily provide to us, including but not limited to:

a) Name

b) Email address

c) Date of birth

d) Postcode or location

e) Gender identity and sexual orientation

f) Relationship goals and preferences

g) Employment, lifestyle, and interest information (as part of the application process)

h) Payment details (processed securely via third-party payment providers)

i) Notes and outcomes from interviews with our team

j) Confirmation of results from third-party background screening partners (e.g. outcome status)

Background checks:
As part of our vetting process, we may refer you to our accredited background checking partner. You will complete the background check directly through their platform.
We do not collect, access, or store your identification documents or detailed criminal history. We only receive the final outcome of the background check and use that result to inform membership eligibility decisions.

We may also collect non-identifiable data through cookies and analytics tools when you interact with our website.

3. How We Use Your Information

We use your personal information to:
a) Process and review your application for membership in The Little Black Book
b) Facilitate and track your background check via our accredited partner
c) Receive and assess the outcome of your background check to determine membership eligibility
d) Schedule and manage interviews with our coaching or vetting team
e) Communicate with you regarding your application status, membership options, and events
f) Send you updates, invitations, and marketing communications related to The Little Black Book
g) Improve our products, services, and user experience
h) Comply with legal and regulatory obligations

We do not directly collect or store your identification documents or any detailed information obtained during the background checking process — this is handled exclusively by our accredited background screening provider in accordance with their own privacy policy and applicable legal requirements.

4. How We Do Not Use Your Information

We do not:

a) Sell, rent, or trade your personal information to third parties.

b) Share your details outside of The Little Black Book team except where required by law or where necessary for legitimate business operations (such as payment processing, CRM systems, or background check facilitation).

c) Access or retain copies of your background check, or identification documents — that information remains solely with our accredited screening partner.

All third-party providers engaged by us are bound by confidentiality and data protection obligations consistent with the Australian Privacy Principles.

5. Storage and Security

We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorized access, modification, or disclosure.

Data is stored securely using reputable third-party providers and encrypted technologies where possible.
Access to personal information is restricted to authorized personnel who require it for legitimate business purposes.

6. Your Rights

You may:

a) Request access to or correction of your personal information by contacting us at [email protected]

b) Withdraw consent for marketing communications at any time by clicking “unsubscribe” in our emails

c) Request deletion of your data, subject to legal or administrative record-keeping requirements

We will respond to all privacy-related requests within a reasonable timeframe, typically within 30 days.

7. Cookies and Analytics

Our website and landing pages may use cookies, pixels, and similar technologies to:

a) Track engagement and site performance

b) Improve marketing effectiveness

c) Measure and optimise user experience

These tools do not collect personally identifiable information beyond what you voluntarily provide.
You can disable cookies via your browser settings, though this may impact site functionality.

8. Data Transfers

Your data may be stored or processed on secure servers located outside Australia by trusted service providers (e.g., CRM, analytics, or email systems).

Where this occurs, we take reasonable steps to ensure those providers comply with Australian privacy standards or equivalent protections.
Our background checking partner operates under strict Australian data protection laws and is accredited to conduct national background checks in compliance with relevant government standards.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the “last updated” date displayed at the top.

Continued use of our forms, website, or services constitutes your acceptance of any updates.

10. Contact Us

If you have any questions, concerns, or complaints about how we handle your personal information, please contact us at:

📧 [email protected]

We take all privacy matters seriously and will respond promptly and fairly.